Settings

Open Settings with the gear button in the main menu.

Settings opens as a dialog over the current view. Close it with the close button or by clicking outside the panel. Export and copy operations block close until they finish.

Settings groups backup, import, export, display, behavior, color, and contact controls in one dialog.

On this page: Manage Data · Copy Files · Outlook Calendar · Font Sizes · General · Color Scheme · About

Manage Data

The Manage Data section contains data actions.

Export

Exports a Lifebook backup file. Use this when you want a copy that can later be imported back into Lifebook.

Import

Imports a Lifebook backup file.

Warning

If your Lifebook already contains entries, importing a backup overwrites all current data. Export a backup first if you want to keep it.

Delete All

Deletes all entries from the current Lifebook after confirmation.

Export As Text File

Opens the document export dialog. Despite the label, the dialog supports PDF, Word, and text output.

See Export Entries as Documents.

Import Calendar

Imports .ics or .vcs calendar files as text entries.

See Import Calendar Files.

Copy Files to Lifebook Data Folder

The checkbox Copy files to Lifebook data folder when adding entries controls whether Lifebook stores its own copy of binary files such as images, videos, and audio.

When enabled:

• New binary entries are copied into Lifebook's data folder.
• Lifebook is less likely to lose track of files if originals are moved.
• Existing imported binary files can be copied too, after confirmation.
• Lifebook shows the data folder location.

When disabled:

• Lifebook references files where they are.
• Moving or deleting original files can cause File not found messages.

Note

If there is not enough free disk space to copy existing files, Lifebook cancels the operation and shows a message. The setting stays unchanged.

What Happens When You Delete an Entry

Deleting an entry removes its record from Lifebook. Files that Lifebook references from their original location on disk are never deleted by Lifebook.

Outlook Calendar Integration

When supported, Settings includes Outlook Calendar Integration.

Enable Show entries in an Outlook calendar to create/update a Lifebook calendar in Outlook. Lifebook can add entries to that calendar and open entries back in Lifebook from calendar links.

Turning the option off removes the Lifebook Outlook calendar.

If Outlook calendar setup fails, Lifebook restores the checkbox state and shows the error in the status area.

Adjust Font Sizes

Use the font size buttons to change app text size:

• Decrease
• Increase
• Reset to default

Keyboard shortcuts:

• Ctrl+-: decrease
• Ctrl++: increase
• Ctrl+0: reset

Buttons are disabled when the current size is already at the minimum, maximum, or default value.

General

General settings include:

• Enable tool tips
• Confirm deletion of entries

When deletion confirmation is disabled, deleting individual entries does not show the usual confirmation dialog. Some larger destructive actions, such as deleting all entries or deleting a whole year, still ask for confirmation.

Color Scheme

Choose between:

• Green
• Blue

The selected theme applies to main menu accents, selected states, tags, calendar entries, and other highlight colors.

About, License, and Contact

The About section shows:

• App version
• Purchase button when running in trial mode
• Contact email
• Feedback thanks message

The purchase button is only shown when it is available, and connects to the Microsoft Store.