Settings

Open Settings with the gear button in the main menu.

Settings opens as a dialog over the current view. Close it with the close button or by clicking outside the panel. Export, import, and copy operations can block close until they finish.

The left column contains the settings categories. Selecting a category shows only that category in the right pane. Use the search box to filter categories and settings; when the search box is focused, Esc clears the current search first, and a second Esc closes Settings.

The Manage Data category keeps import, export, cleanup, and file-copy options together.

On this page: General · App Statistics · Manage Data · Copy Files · Calendar Import · Appearance · User Manual · About

General

General settings include:

• Enable tool tips
• Confirm deletion of entries

When deletion confirmation is disabled, deleting individual entries does not show the usual confirmation dialog. Some larger destructive actions, such as deleting all entries or deleting a whole year, still ask for confirmation.

App Statistics

App statistics gives you a quick, friendly overview of what is stored in Lifebook. It shows:

• Total entries saved on your timeline.
• Words written in text entries.
• Images, including images stored inside photo albums.
• Files saved inside photo albums.
• The entry mix for text, image, video, audio, and photo album entries.

The numbers are informational only. They do not change your data or usage limits.

Manage Data

Use Export and Import to back up and restore your Lifebook data. Use Export As Text File to create a readable document you can share or print.

Export

Exports a Lifebook backup file. Use this when you want a copy that can later be imported back into Lifebook.

Import

Imports a Lifebook backup file.

Warning

If your Lifebook already contains entries, importing a backup overwrites all current data. Export a backup first if you want to keep it.

Delete All

Deletes all entries from the current Lifebook after confirmation.

Export As Text File

Opens the document export dialog. You can export entries as PDF, Word, HTML, or text documents.

See Export Entries as Documents.

Clean Up Thumbnails

Removes generated thumbnail files that are no longer used by any entry. The button is enabled only when Lifebook finds unused thumbnails.

Import Calendar

Imports .ics or .vcs calendar files as text entries.

See Import Calendar Files.

Outlook Calendar Integration

When supported on the device, Show entries in an Outlook calendar. creates or updates a Lifebook calendar in Outlook. Lifebook can add entries to that calendar and open entries back in Lifebook from calendar links.

Turning the option off removes the Lifebook Outlook calendar.

If Outlook calendar setup fails, Lifebook restores the checkbox state and shows the error in the status area.

Copy Files to Lifebook Data Folder

The checkbox Copy files to Lifebook data folder when adding entries controls whether Lifebook stores its own copy of binary files such as images, videos, and audio.

When enabled:

• New binary entries are copied into Lifebook's data folder.
• Lifebook is less likely to lose track of files if originals are moved.
• Existing imported binary files can be copied too, after confirmation.
• Lifebook shows the data folder location.

When disabled:

• Lifebook references files where they are.
• Moving or deleting original files can cause File not found messages.

Note

If there is not enough free disk space to copy existing files, Lifebook cancels the operation and shows a message. The setting stays unchanged.

What Happens When You Delete an Entry

Deleting an entry removes its record from Lifebook. Files that Lifebook references from their original location on disk are never deleted by Lifebook.

Appearance

Appearance contains text size, app theme, and color scheme controls.

Adjust Font Sizes

Use the font size buttons to change app text size:

• Decrease
• Increase
• Reset to default

Keyboard shortcuts:

• Ctrl+-: decrease
• Ctrl++: increase
• Ctrl+0: reset

Buttons are disabled when the current size is already at the minimum, maximum, or default value.

App Theme

Choose System to use the current Windows app theme and update if Windows switches between light and dark mode while Lifebook is open. Choose Light or Dark to override Windows manually.

Dark mode changes Lifebook's surfaces, dialogs, menus, and text areas to a dark appearance. Your blue or green color scheme remains unchanged.

Dark mode keeps your selected color scheme for accents while switching app surfaces, dialogs, menus, and text areas to a dark appearance.

Color Scheme

Choose between:

• Green
• Blue

The selected theme applies to main menu accents, selected states, tags, calendar entries, and other highlight colors.

About

The About section shows:

• App version
• User manual link
• Welcome guide link
• Purchase button when running in trial mode
• Contact email
• Feedback thanks message

The purchase button is only shown when it is available, and connects to the Microsoft Store.

User Manual

The user manual entry gives quick access to this help:

• Open manual: opens the Lifebook manual in your browser.

The welcome guide is a separate entry:

• Show welcome guide: closes Settings and shows the first-run welcome guide again.